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Coordinator, Management Analysis

Position Information

Position Details

Position Number 39338
Class Title Coordinator, Management Analysis
Job Description

This position reports to and is under the general supervision of the Director of the Health Sciences Library; in addition, the main responsibility is to perform a variety of detailed and complex financial support duties which include budgets for library resources, travel for library staff, planning and long range annual budget projections. This position is also responsible for supporting library events to include focus group meetings, lunch and learns and fundraising activities as well as manages day to day operations to include staff leave requests, timesheets and sick leave forms, and scheduling OPS staff.

The management and financial reporting of the Library’s budget (70%) including:
-Procurement of all library resources, materials and supplies using the UCF Financials system and the COM online PAR system, working closely with ER Librarians to receive invoices and license agreements for electronic resources.
-Staff travel using the COM online TAR system, UCF Financials system for creating Travel PO’s, working with individual travelers when making travel arrangements, reservations and creating travel reimbursement vouchers upon return.
-Managing a University issued purchase card including reconciliation of charges.
-Financial data and analysis of library resources and yearly long range planning using Adaptive Planning Software.
-Weekly financial reporting to HS Library Director
-Attending monthly ACE meeting with COM Finance and Accounting staff
-Maintaining library budget spreadsheet for budget management and reporting

The planning and coordination of Library sponsored events (20%) including:
-Library focus group sessions
-Lunch and learns
-HSL Fall and Spring HSL Info Expo
-State Library Organizational meetings and symposiums
-Other Public Services events

Support of day to day operations (10%) including:
-Managing library staff leave requests, time sheets, periodic time sheet input, and OPS schedules
-Weekly staff meetings
-Support of mobile technology initiative including updating skills and knowledge of apps
-Assist with reference and interlibrary loan requests as needed

-Other duties as assigned.

Minimum Qualifications

Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience.

Additional Minimum Requirements
Preferences

-Experience with ALEPH computer system, all Microsoft products like Word, Excel, and Powerpoint. Adobe Photoshop, PeopleSoft, Adaptive Planning Software, PAR, TARs and UCF Financials, PeopleSoft Payroll Processing
-Extensive familiarity with desktop computer (65%), laptop computer (5%), Apple iPad (20%), scanner/copier/printer (10%)

Special Conditions

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Equal Employment Opportunity Employer

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

FTE 1.0-Full-Time
Requisition Number 402881
Job Open Date 12/01/2017
Job Close Date
Open until filled Yes
Division Academic Affairs
College/Area College of Medicine (COM)
Department College of Medicine
Annual Salary Negotiable
Type of Appointment Regular
If Visiting A&P, please specify timeframe
Job Category A&P
Work Schedule

Monday – Friday
8am – 5pm
Flexible as needed.

Work Location Lake Nona
Quick Link http://www.jobswithucf.com/postings/51730

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience?
    • Yes
    • No

Optional & Required Documents

Required Documents
Optional Documents
  1. Curriculum Vitae/Resume
  2. Cover Letter
  3. Other Doc 1
  4. Other Doc 2
  5. Other Doc 3
  6. Other Doc 4