Assistant to the Executive Director

Position Information

Position Details

Position Number 39627
Class Title Assistant to the Executive Director
Job Description

Internal Title: Assistant to the Executive Director
Pro-actively provides fiscal, event, project and professional support under the direct supervision of WUCF Executive Director. Advises and assists the Executive Director in the development, evaluation, and implementation of department goals and objectives. Independently manages research, fiscal, and event based projects with competing deadlines and priorities. Serves as principal point of contact with external and internal constituencies. Exercises independent judgment in making decisions that in some instances involve sensitive or controversial issues. Handles information in confidential, professional and discreet manner. Serves as station representative with external constituencies, presenting information to community organizations to further the community service mission of WUCF. Displays a high level of discretion, maturity, diplomacy, and judgment in responding to or anticipating issues that may arise.

Assists Executive Director’s with community events and meetings. Develops, plans, manages, and schedules community events, station tours, and develops materials for community relationships based on differing constituency demands. Independently prepares or edits speeches, presentations, and talking points on a wide variety of topics and for a variety of constituents. Works occasional nights and weekends at events, sometimes representing Executive Director at meetings and speaking engagements. Excellent writing, presentation development, and basic graphic design skills are critical. Creativity and accuracy in professional communications for public dissemination critical. Knowledge of Photoshop, In Design, and ability to create flyer’s and professional presentations preferred.

Serves as fiscal assistant to Executive Director, responsible for managing Executive Director’s budget, travel, purchasing, and budgetary liaison with WUCF Director of Finance. Serves as payroll back up approver and co-approves travel related items related to PCard transactions and processes purchase requisitions for travel related expenses for the executive director. Coordinate and schedule local, regional and national legislative meetings. Follow-up with deadlines, provide supporting materials, documents, files, take meeting minutes and follow up with appropriate reports and deliverables.

Serves as research coordinator for Executive Director, utilizing standard media analytic tools such as Media Audit, Nielsen Television and Radio Ratings, and others. Coordinates with national organizations such as Americas Public Television Stations (APTS), National Educational Telecommunications Association (NETA), the Corporation for Public Broadcasting (CPB) to respond to research requests. Coordinates research projects as directed by Executive Director, maintaining collaborative research relationships with UCF Marketing, UCF colleges and UCF faculty.

Coordinates Executive Director’s organization-wide initiatives for budgeting, personnel, staff development, and other projects as assigned by Executive Director.

Coordinates Executive Director’s daily schedule. Attend WUCF meetings and other meetings on behalf of the Executive Director; initiate, finalize, and distribute meeting agendas and supporting documentation. Take notes and complete summaries of meeting discussion on behalf of the Executive Director, including tasks discussed, assignment of accountability, and next steps for review and distribution by Executive Director.

Maintains station wide public calendar for staff planning and communications purposes

Other duties as assigned.

Minimum Qualifications

Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience.

Additional Minimum Requirements
Preferences

Prefer at least five years of work experience in a broadcasting environment.

Special Conditions

This is a reposted position. Previous applicants are still being considered and do not need to reapply.

State title: Coordinator, Administrative Services

The University of Central Florida is proud to be a smoke free campus and E-verify employer.

Equal Employment Opportunity Employer

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

FTE 1.0-Full-Time
Requisition Number 402877
Job Open Date 12/01/2017
Job Close Date 01/25/2018
Open until filled No
Division Communications & Marketing
College/Area Not Applicable
Department CM - WUCF TV
Annual Salary Negotiable
Type of Appointment Regular
If Visiting A&P, please specify timeframe
Job Category A&P
Work Schedule

Monday – Friday; 8am to 5pm; with occasional weeknights and weekends.

Work Location Orlando (Main)
Quick Link http://www.jobswithucf.com/postings/51664

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience?
    • Yes
    • No

Optional & Required Documents

Required Documents
Optional Documents
  1. Curriculum Vitae/Resume
  2. Cover Letter
  3. Other Doc 1
  4. Other Doc 2
  5. Other Doc 3
  6. Other Doc 4