Contract Manager

Position Information

Position Details

Position Number 42021
Class Title Contract Manager
Job Description

This position performs pre- and post-award sponsored program functions associated with the review and submission of proposals, the review and analysis of complex contractual issues including the preparation, drafting, review and negotiation of contracts and other sponsored programs agreements that require advanced knowledge of University, sponsor, and Federal regulations and policy and the post-award non-financial administration of awards.

Serves as lead/primary contact for selected Colleges and Units in all pre-award and and post-award matters related to the negotiation and execution of contracts/agreements.

Assists faculty, administrators and staff in interpretation and clarification of sponsor guidelines; completion of required sponsor forms, and assurances and certifications.

Review and negotiate terms and conditions of research agreements with private, federal and state agencies. Drafts and/or reviews contracts and subcontract requests from faculty and staff members and/or director.

Maintains contact with sponsors to facilitate follow through of proposals and award, and changes/corrections to award documents, as appropriate.

Conduct award negotiations with sponsoring agencies and serves as primary liaison for the University with sponsoring agencies; coordinate revisions with investigators, collaborators, and agency contacts; propose alternative terms and conditions consistent with University policies and sound business practices.

Create or review draft contracts and agreements and incorporate University requirements in contract negotiations; secure legal review as required for contractual documents; sign award documents consistent with delegated authority.

Ensure contract, grant, and other agreement terms are appropriate for University’s status as a public institution of higher education; ensure award terms and conditions align with University policies, statutory requirements, and federal and state regulations, as applicable; coordinate acceptance of awards containing nonstandard terms.

Draft agreements and related documents, as required, to facilitate award process and respond to investigator and sponsoring agency requests.

Manage post-award contract administration of sponsored projects, ensuring compliance with sponsor requirements, University policies and procedures, and applicable laws and regulations.

Provide information to post award team for the establishment of new grant and contract accounts; ensure appropriate information for set-up and management of cost share requirements; ensure records accurately document compliance requirements and any special award terms and conditions; ensure cost share/match requirements are captured accurately; ensure deliverables and invoicing terms are clearly delineated.

Collaborate in subaward process, ensuring consistency with prime award terms and conditions and university requirements; ensure that subawardees are qualified to receive University flow-through funds and that appropriate subaward monitoring measures are established for compliance with federal and University requirements; ensure that financial, cost share, technical, invention statements, close-out and other reporting requirements are met.

Consult with the following UCF offices and staff regarding compliance approvals: Institutional Review Board; Institutional Animal Care and Use Committee; Environmental Health & Safety; Export Compliance; and Facility Security, as needed.

Coordinate contract negotiations and new account authorizations with UCF Research Foundation, as needed.

Consult with Technology Transfer on intellectual property issues, as needed.

Review and approve rebudgeting requests and selected financial transactions related to contract and grant
accounts; prepares and coordinates financial and other reports as required.

Drafts and negotiates non-funded agreements for material transfers; non-disclosures; data use; affiliation agreements; master agreements; memoranda of understanding, and other, non-standard agreements.

Advise investigators and college and department research administrators on University and Sponsor requirements; interpret and communicate procedural and policy changes affecting awards; coordinate training and demonstrations to investigators and their staff on pre- and post-award issues.

Responsibilities may include supervision and training of A&P, USPS, or OPS and student personnel.

Other duties and special projects as assigned.

Minimum Qualifications

Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience.

Additional Minimum Requirements

Strong interpersonal, written and verbal skills and ability to work with diverse populations. Demonstrates excellent problem-solving skills and critical analyses abilities. Prefer knowledge and experience with UCF policies and procedures.

Special Conditions

State Title: Coordinator, Research Programs/Services

Candidates for this position will also be considered for position #42141.

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Equal Employment Opportunity Employer

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

FTE 1.0-Full-Time
Requisition Number 402972
Job Open Date 02/23/2018
Job Close Date
Open until filled Yes
Division Academic Affairs
College/Area Office of Research & Commercialization (Research)
Department Research-Commercialization
Annual Salary Negotiable
Type of Appointment Regular
If Visiting A&P, please specify timeframe
Job Category A&P
Work Schedule
Work Location Orlando (Main)
Quick Link

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience?
    • Yes
    • No

Optional & Required Documents

Required Documents
Optional Documents
  1. Curriculum Vitae/Resume
  2. Cover Letter
  3. Other Doc 1
  4. Other Doc 2
  5. Other Doc 3
  6. Other Doc 4