Office Manager

Position Information

Position Details

Position Number 42229
Class Title Office Manager
Job Description

The National Entrepreneur Center (NEC) seeks an office manager to provide support to the executive team and manage all office functions and procedures. Office functions are not limited to but include purchasing requests, travel arrangements and upkeep and maintenance of office and inventory. This position connects clients to the appropriate resources as well as assist users in the Innovation Center when needed.

Supports the executive team as needed with various administrative tasks to include calendar management, and assists with meeting minutes for various board meetings. Assists with general meeting support. Collects time sheets and assists executive team with payroll processing and staff reimbursements.

Routes clients correctly to the appropriate resource partner via phone or in person. Represents the NEC in a professional and courteous manner by providing clients, partners and stakeholders with top notch customer service at all times. Provides guided tours of the NEC as required. Answers web inquiries within 72 hours. Tracks inquiry and user activities and maintains the NEC ACT database.

Assists with accounting tasks such as payment processing, expense tracking, creating folders, booking of travel, travel reimbursements, requisition generation and generating deposits and routing them to UCF using approved measures. Interprets applicable UCF rules, policies and procedures for all accounting tasks. Maintains financial records for all vendors.

Maintains the overall smooth operation of the NEC and report any items that appear to impact operations to NEC Management in a timely fashion. Assists with operational tasks such as generating maintenance requests through proper channels and tracking them through completion and utilizes NEC Access Control System to adjust doors and issue fobs. Conducts a morning, afternoon and evening walk through to ensure the NEC Technology and Training/Conference facilities are at optimum level.

Conveys a solid understanding of how to work the technology in the center in an effort to better assist end users, manages the Innovation Center usage and administers the NEC Room Calendaring System in a timely fashion with accuracy.

Handles the registration process for OC Certification Workshop and assists with event production which may require standing for long periods, moving of tables and chairs and setting up promotional materials.

Orders supplies, stocks and organizes the Coffee Bar, generates media kits and manages the Media Rack to ensure Resource Partners info stays stocked for distribution. Other duties as assigned.

Minimum Qualifications

A high school diploma and five years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. If minimum requirements of the position do not require post high school education, an applicant is not required to provide the information on the application.

Additional Minimum Requirements

Detail oriented, experience working with executives, comfortable working with technology, and enjoys working in an entrepreneurial environment. Bi-lingual preferred.
Proficient in Microsoft Office 2010 or higher and experienced in working with Outlook. Experience using UCF’s PeopleSoft or Paris software is a plus. Strong customer service skills and the ability to work both independently and in a team setting is preferred. Critical thinker and the ability to multi-task is also a plus.

Veterans’ Preference

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit

Special Conditions

This is a time limited funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Equal Employment Opportunity Employer

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

FTE 1.0-Full-Time
Requisition Number 009421
Job Open Date 03/02/2018
Job Close Date
Open Until Filled Yes
Division Academic Affairs
College/Area Office of Research & Commercialization (Research)
Department Research-Commercialization
Annual Salary $28,080.69 to Negotiable
Type of Appointment for Staff Time Limited
If temporary, time limited, emergency, or multi -year contract, please specify timeframe
Job Category Staff
Additional Application Materials Required
Work Schedule

Monday – Thursday 9 am – 6 pm, Friday 9 am – 5 pm. Evening & weekend flexibility is required for events that would require staying late or arriving early.

Work Location Orlando-Downtown
Quick Link

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school diploma/GED and five years of appropriate experience? Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
    • Yes
    • No
  2. * Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?
    • Yes
    • No

Optional & Required Documents

Required Documents
Optional Documents
  1. Curriculum Vitae/Resume
  2. Cover Letter
  3. Other Doc 1
  4. Other Doc 2
  5. Other Doc 3